BidThisAI
Founder-built AI operations for owner-led trades

We become your AI operations department.

The founder-led team that runs your back-office operations — follow-ups, compliance, reporting, the admin grind — on the tools you already use. Building an in-house AI and ops team costs $300K+/yr. We are $2,500/mo, and we run it for you.

Get your free AI game planBook a founder intake

Built for owner-led roofers, contractors, and field-service crews on JobTread, Monday, Jobber, QuickBooks, Gmail, and Drive — based in Austin, serving Central Texas operators and beyond.

What BidThis actually does

Your scattered data — cleaned, connected, and run by agents.

First we turn your scattered data into one clean, connected system you own — a single source of truth. Then agents run on top of it, reviewed by your team, every day on your real data.

Start here — the back-office grind: briefs drafted, follow-up chased, approvals held, and what's stuck surfaced.

Your stack
JobTreadMondayJobberQuickBooksGmailDrivePhotosSMS
↓
operating layer
BidThis
live
↓
Agents in action
Brief Agent
drafting Monday's owner brief
Follow-up Agent
emailing 3 stuck leads
Compliance Gate
blocking $84K invoice · missing COI
Owner Dashboard
updating the Friday digest
Alert Agent
texting owner · hail near Reserve Lake
pull·process·act
The part nobody else builds

Your data is trapped in your tools. We give you your own.

01

Trapped

Your business lives in pieces — JobTread, QuickBooks, email, spreadsheets. It's all yours, but it's stuck. You can't see across it, you can't act on it, and if you ever switch tools, you lose it.

02

Your own private cloud

We give it a home you own: one private place that pulls every tool together into a single connected record of your whole company. Your data, your cloud, your asset — it stays yours even when your tools change.

03

That's what makes the AI real

That foundation is what lets real agents run on your business — ones that actually know your jobs, your customers, your money. Not a chatbot bolted onto one app. A managed cloud that runs your operations, with AI on top.

That's the difference between buying a few automations and owning an operating system for your company.

What we manage

The operating layer between your tools and the work that actually has to happen.

Most owner-led companies already have the tools. The work still lives between them. BidThis connects the data, builds the workflows, and manages the operating layer every month.

Your private data layer

Every customer, job, invoice, and note from JobTread, Monday, QuickBooks, email, and the spreadsheets on the side — pulled into one connected record you own. The foundation everything else runs on.

JobTreadAcme CorpAcme Construction
QuickBooksAcme Corporation Inc.Acme Construction
Emailacme.const@gmailAcme Construction
SpreadsheetACME (Tom Reilly)Acme Construction

Workflow gates

Approvals before payment, closeout, follow-up, and owner escalation. Built into the workflow, not the inbox.

Payment > $5Kawaiting approval
Closeout checklist3 of 4 complete
Owner escalationready to send

AI workflows

Reports, summaries, follow-ups, renewal alerts, bid packages, and owner briefs — drafted on real job data.

job notes + scopeowner brief.pdf
meeting + photosclient review.docx
pricing + materialsproposal v1.pdf

Dashboards and alerts

The owner view of what's stuck, missing, late, risky, or ready to act on.

Job stuck > 14 days3 jobs
A/R aging 60+$48K
Quote sent, no reply5 leads

Monthly management

We keep prompts, data mappings, integrations, and model behavior working as your business changes.

Reviewwhat shipped, what got corrected
Tuneprompts, mappings, integrations
Identifynext bottleneck to remove
Why owners hire us

Margins. Operations. A business that scales.

Better margins

On live job data, our compliance gate has flagged thousands in at-risk subcontractor payments — missing certificates, expired coverage, scope gaps — before a dollar went out. We catch what's leaking while it's still fixable.

Better operations

Replace tribal knowledge with repeatable workflows. JobTread, Monday, QuickBooks, email, photos, spreadsheets — connected, cleaned, and run by managed AI workflows your team actually uses.

A business that scales without you

Less owner-dependent. More transferable. Cleaner data, documented processes, fewer single points of failure — the operating layer of a company that's easier to scale and, if you ever choose to, easier to transfer or sell.

Not sure where to start? Try the First Workflow Finder
The shift

Build a business that runs cleaner without you in every loop.

Most owner-led companies grow on hustle, memory, and key people knowing what to do. That works until the company gets bigger, margins tighten, or the owner wants the business to run without being involved in every decision. BidThis turns scattered operations into connected, AI-assisted workflows — cleaner data, better visibility, faster follow-up, a more transferable business.

Legacy

Follow-up lives in people's heads

AI-enabled

Follow-up is triggered, tracked, and reviewed

Legacy

Job data is scattered across tools

AI-enabled

Job data is cleaned and connected

Legacy

Reports take manual effort

AI-enabled

Reports are drafted automatically

Legacy

Owners chase updates

AI-enabled

Owners get weekly briefs

Legacy

Payment checks are inconsistent

AI-enabled

Approval gates are built into the workflow

Legacy

Business depends on key people

AI-enabled

Process becomes repeatable and transferable

How it works

Scope. Build. Run.

01·scope
1 week

Scope

Tight SOW from a single call. Concrete deliverables. No is a real answer.

02·build
2-3 weeks

Build

A working system, eval gates, review surface. Weekly check-ins, not slide decks.

03·run
12 months

Run

Cost tracked. Drift monitored. Models swapped before they break. Prompts retuned as your team's corrections compound.

How it actually runs

Built to run on your real data — every day, not just the demo.

workflow.shape
Connect

Pull data from JobTread, Monday, QuickBooks, email, Drive, and spreadsheets.

your systems
Clean

Normalize records, reconcile fields, fix what's broken before AI touches it.

job data
Run

Managed AI workflows execute against real job data.

workflows
Review

Human approval on the surface your team already uses. Approve. Export.

your team
workflow· improves over time as your team's corrections compound
On your data

Built on your real jobs, customers, and documents — not a sandbox demo or a chat interface bolted on top.

Reviewed by your team

Every output passes through someone on your team before it touches a customer, a payment, or a vendor.

Managed monthly

We host, monitor, and improve the system as your business — and your tools — change.

How we keep it running

The launch is just the beginning.

The ongoing partnership keeps your workflow accurate, monitored, and improving as your tools, team, and business change.

You don't just get an automation. You get a managed operating layer that stays accurate as the business changes.

Book a founder intake

The system keeps getting better.

We review outputs, corrections, edge cases, and drift so the workflow improves as your team uses it.

A monthly operating roadmap.

Every month, we review what the system caught, where work is still getting stuck, and what should be improved or automated next.

Human approval stays in control.

AI checks, drafts, and flags. Your team approves anything that touches a customer, vendor, payment, or important decision.

Transparent dashboards, not black boxes.

You can see what ran, what changed, what was approved, what was blocked, and what needs attention.

Your data and infrastructure stay under your control.

Tenant-isolated infrastructure, no pooling across clients, no vendor training on your records, and clear export paths for the records we create.

We monitor, maintain, and upgrade.

We keep the operating layer current as tools, APIs, models, and workflows change.

Real engagements

What we've shipped — on the tools you already run.

Anonymized for client privacy. Real outcomes, real tool stacks.

Texas roofing operator · ~$2M revenue · 12 active customers
Was

Inspections in photo folders. Jobs in spreadsheets. Reports drafted by the owner on weekends.

Now

Weekly owner brief in Monday's inbox. Inspection acceleration: ~2× throughput on storm work. Owner finally sees what's stuck.

Tools connected
JobTreadQuickBooksGmailDrivePhotos
Commercial GC · 7 active subcontractors · pay-app heavy
Was

Paper waivers, manual A/R chase, missing COIs caught at closeout.

Now

Pay-app compliance gate in production. Automated waiver chase. First month cleared a 14-waiver backlog.

Tools connected
JobTreadQuickBooksEmailDocument storage
Built by

Senior-led.Founder-built.Built for production.

Austin-based · Work directly with the people designing, building, and supporting your system. No sales handoff. No offshore delivery. No black-box automation.

Intentionally small. Senior-led by design. The people who scope the work are accountable for making it run. No junior handoff. No outsourced implementation. No disappearing after launch.

Cody Hackett, Founder of BidThis AI

Cody Hackett

Founder · Workflow & AI Ops

Nearly a decade in enterprise cybersecurity across Alert Logic, AlienVault, Expel, and D3 Security — helping teams run systems where vague, fragile, or unsecured workflows were not acceptable.

At BidThis, Cody leads discovery, workflow strategy, client implementation, and the human-approval guardrails that keep AI useful in real business operations.

  • Enterprise cyber
  • Workflow strategy
  • Client implementation
  • Austin onsite

What that means for clients

  • Workflow discovery with the owner/operator lens
  • human approval before AI takes action
  • Security-first thinking around company data
  • Practical roadmap from messy process to working system
LinkedIn
Sean McElheny, Co-Founder and CTO of BidThis AI

Sean McElheny

Co-Founder & CTO

Fifteen years building institutional-grade software inside a $50B+ investment management firm, including systems for risk modeling, portfolio optimization, accounting operations, and secure internal workflows.

At BidThis, Sean turns messy business processes into reliable data models, integrations, dashboards, and production workflows.

  • Full-stack engineering
  • Secure systems
  • Data architecture
  • Production software

What that means for clients

  • Production-grade architecture
  • Reliable integrations and data models
  • Dashboards and workflows built to last
  • Less demo magic, more systems that actually run
LinkedIn

Why founder-led matters

Local discovery

We sit with your team and map how work actually happens.

Secure architecture

Permissions, audit trails, and data boundaries designed from the start.

Human approval

AI checks, drafts, and flags. Your team approves key decisions.

Ongoing iteration

The system improves as your workflows, tools, and team evolve.

Built with the discipline of enterprise software, delivered with the access of a local partner.

Pricing

Start small. Prove value. Keep improving.

Most clients start with one workflow, prove it on real business data, then move into a managed partnership that keeps the system accurate, monitored, and improving over time.

Step 1 · Prove
2 weeks

Pilot Sprint

$2,500

One workflow scoped and prototyped on your real data — the start of production.

  • One workflow mapped and prototyped
  • Uses real examples from your business
  • Prototyped on real data, scoped for production
  • Pilot fee credits toward the build
Step 2 · Build
2–4 weeks · longer foundations scoped in the intake

First Workflow Build

From $5K

Your first workflow built into the way your team actually works.

  • Connected to the real systems where it matters
  • Review gates and approval surface
  • Workflow rules, dashboard, and handoff process
  • Weekly check-ins, not slide decks
Step 3 · Run

Managed AI Ops

From $2,500/mo
12-month default

The ongoing partnership that keeps the system useful after launch.

  • Hosting, monitoring, and support
  • Monthly workflow reviews
  • Accuracy checks and model/tool updates
  • Next bottleneck identified each month

Monthly options available for smaller initial scopes.

Book a founder intakeSee full pricing
Questions

What people actually ask.

Talk to us

Talk to a founder.Leave with a first workflow.

Bring one messy process: pay apps, reports, approvals, follow-up, intake, quoting, or anything your team keeps doing manually.

In 30 minutes, we'll help you find the first workflow worth systemizing. If there isn't a clear leverage point, we'll tell you.

What we'll cover

  • Where work is getting stuck
  • What your team is doing manually
  • What should be automated vs. human-approved
  • The first workflow worth prototyping
Book the 30-minute intake

You'll talk directly with Cody or Sean. No sales team. No handoff.

Austin-based · founder-led · 30 minutes

First workflow identified

Bottleneck mapped

Build / no-build recommendation

Next step clarified

Founder intake · 30 min

No pitch deck required

Live availability
Open the calendar →

No sales handoff. No offshore delivery. Just a practical conversation with the people who would build it.